How to Review Your To-Do List Using the Eisenhower Matrix
In my never-ending quest to optimise my productivity, I frequently review my to-do list using a powerful tool - the Eisenhower Matrix. Let me show you how it works.
I draw out a grid with four quadrants: Urgent and Important, Not Urgent but Important, Urgent but Not Important, and finally Not Urgent and Not Important. I then place every task on my to-do list and any ongoing projects into one of the four quadrants.
Once I've mapped everything out, it's time to decide what to do with each quadrant.
• The Urgent and Important tasks—these have to be done immediately since there are deadlines and consequences. I prioritize knocking those out first.
• The Not Urgent but Important quadrant contains long-term, high-value tasks. These are easy to procrastinate on, so I break them into smaller steps and schedule them to ensure they get proper attention each day or week.
• For Urgent but Not Important tasks, I look to delegate or outsource them if possible since they don't require my expertise. Though sometimes that's not an option.
• Finally, the Not Urgent and Not Important quadrant—I seriously consider deleting those tasks entirely since they provide no value, although some can serve as fun distractions during breaks.
Going through this matrix review provides a bird's eye view that makes me reconsider what I'm actually prioritising on my to-do list versus what I should be spending time on.
It's a simple but powerful exercise to regain clarity on your priorities!
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